The Brookings Institution is a private nonprofit organization devoted to independent research and innovative policy solutions. Established in 1916, Brookings analyzes current and emerging issues and produces new ideas that matter – for the nation and the world.

Brookings seeks to fill the position of Budget Assistant, ES.

TO APPLY: http://www.brookings.edu/about/employment/ES11206.aspx

Basic Function:

Serves as primary administrative support to the Director of Finance and Economic Studies Program Financial Management team, including project, proposal, and contract management support, PeopleSoft and BBRS support, expense and invoice processing and tracking, and general financial management system support.

Education/Experience Requirements:

BA degree required; some business courses preferred; minimum 2 years or more of administrative experience required; some background in a research, academic, financial, or nonprofit setting is preferred.

Knowledge Requirements:

High level of attention to detail required; strong administrative and organizational skills; excellent verbal and written communication skills; and knowledge of Microsoft Office Suite. Budget experience and/or familiarity with budgeting or accounting software a plus. Must be a mature, self-motivated, team player who gets along well with a variety of personality types and can work independently. Must be flexible and capable of working in a fast-paced environment with shifting and competing priorities. Extreme honesty and discretion required, with the ability to appropriately handle confidential information.

Principal Duties and Responsibilities:

60% Administrative Support for Budget and Accounting:

- Prepares and monitors Project and Center budget tracking systems and spreadsheets. Performs monthly budget to actual expense review under the supervision of Financial Management team.
- Assists with monthly accounting closing process procedures, including running expense reports, preparing journal entries, correcting timesheet entries, and tracking the progress of corrections submitted to accounting.
- Coordinates review of all monthly Program-wide internal charges by Center and Project, including facilities and ITS charges, guest space and computer charges, ITS surcharges, and travel agency expenditures; makes corrections as needed.
- Tracks, monitors, and prepares contract payments for review by Financial Management team.
- Works with team to problem-solve payment and accounting issues that arise.
- Assists with additional proposal and forecast budgeting as needed.
- Assists with preparation of Program budget materials as needed.
- Attends meetings and training sessions as needed.

40% Support for Financial Administration:

- Maintains electronic and hard copy budget files with supervision from the Program Financial Management team.
- Distributes or coordinates distribution of relevant correspondence to various Brookings departments and the ES files.
- Drafts correspondence, composes memos, mailings, and cover sheets as required.
- Coordinates with ES staff members, semi-monthly timesheet submission reminders. – Works with ES staff members to ensure timesheet submission and approval deadlines are met, and maintains timesheet tracking spreadsheets.
- Monitors financial and narrative report submission deadlines and tracks invoice submission and accounts payable processes under the supervision of the Financial Management team.
- Updates and maintains PeopleSoft and BBRS financial system data as needed under the supervision of Financial Management team, including requesting and maintaining vendor IDs, sponsor IDs, Project numbers, requisitions, invoices, and provides general project and proposal maintenance as needed.
- Assists Financial Management team with internal projects and initiatives as needed.

Only applicants meeting minimum qualifications for the position will be considered. No phone calls please. Brookings welcomes resumes from all qualified applicants, particularly women and minorities.

TO APPLY: http://www.brookings.edu/about/employment/ES11206.aspx

• Location: Washington, DC
• Compensation: commensurate
• This is at a non-profit organization.
• Principals only. Recruiters, please don’t contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.